The following information provides an overview of how your personal data is processed during the application process at Qwist GmbH (also, “Qwist”, “us” or “we”) and of your rights under data protection law.
1. Who is responsible for the data processing and who can I contact?
Qwist GmbH
Kronenstraße 62
10117 Berlin
Germany
Email: dataprivacy@qwist.com
Qwist GmbH is represented by its managing director, who are listed in under Imprint on our website.
You can contact our data protection team to answer any questions or concerns you may have regarding data protection at Qwist via email to dataprivacy@qwist.com.
You can also contact our data protection officer by mail at the above address (keyword: “Data Protection Officer”).
2. What is the purpose and legal basis of data processing?
We process personal data about you to review your application and qualifications. Your personal data will be processed in accordance with Section 26 of the German Federal Data Protection Act (BDSG) for the purpose of the employment relationship, insofar as this is necessary for the decision on your hiring or, after the employment relationship has been established, for its implementation and termination.
If you have agreed that your data may be stored beyond the application process for the purpose of inclusion in our talent pool (so that we can contact you later regarding a suitable job offer), this data processing is based on your consent, which you have given us separately and voluntarily (Art. 6 para. 1 lit. a, Art. 7 EU GDPR). Your consent is voluntary and can be revoked without giving reasons at any time, for example by email to dataprivacy@qwist.com or by phone or by post.
3. Who will receive your data?
Your personal data will be received by the specific departments involved in the application process, including the People & Organizations department of Qwist, which handles the organization and application process for us.
In addition, your data will be processed by certain data processors during the application process, for example by our partner Personio SE & Co. KG Seidlstraße 3 80335 München, Germany (“Personio”) via which you have provided us with you application documents. Further information on data processing by Personio can be found below (“Processing of (personal) data by the operator of the recruitment site”) and in Personio's privacy policy.
4. How long will your data be stored?
The storage period is a maximum of six months following a decision about your application, unless a contract is concluded. If we process your data on the basis of your consent in our so-called talent pool, your data will be stored at Personio for 365 days or until you withdraw your given consent.
5. What are your data protection rights?
You have a right of access to your personal data (art. 15 GDPR), a right to rectification (art.16 GDPR), a right to erasure (art. 17 GDPR), a right to restriction of processing (art.18 GDPR) and a right to data portability (art. 20 GDPR).
In case you have given your explicit consent, you have the right to withdraw your consent at any time, without affecting the lawfulness of processing before the withdrawal (art. 7 GDPR).
You may object to data processing based on legitimate interests pursuant to art. 6 para. 1 lit. f GDPR in accordance with art. 21 GDPR, if there are reasons arising from the particular situation of the data subject or if the objection is directed against direct marketing. In the latter case, there is a general right of objection that can be exercised without giving reasons.
You have the right to lodge a complaint with a data protection supervisory authority. You can exercise this right with a supervisory authority in the member state of your residence, your place of work, or the place of the alleged infringement. The supervisory authority responsible for us is the Hamburgische Beauftragte für Datenschutz und Informationsfreiheit, Ludwig-Erhard-Str 22, 7. OG, 20459 Hamburg, Phone: 040 / 428 54 4040, Fax: 040 / 428 54 4000, E-Mail: mailbox@datenschutz.hamburg.de.
6. Is there an obligation for me to provide data?
You are not obliged to provide us with your personal data. However, we can only review your application and your interest in working with Qwist if you provide us with all relevant information.
7. To what extent does automated decision making, including profiling, take place?
We do not use automated decision-making in accordance with art. 22 (1) and (4) GDPR, including profiling, in connection with your application data.
Further information can be found in the privacy policy on our website: https://qwist.com/en/privacy-policy/
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.